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How do I setup my Mileage allowance?

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Anders
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An employer may pay a mileage allowance at fixed mileage rates to an employee for commercial driving, provided that the employee uses his or her own vehicle. 
 
When you activate mileage allowance you will immediately be able to see how much allowance you will receive for a given trip. The allowance will appear on the driven trips (in the Book section on the website and in the app, by selecting a specific trip) as well as in the exported reports.
 
The calculation of the allowance can be calculated after three types of compensation (per year, per day, per trip).
 
Setup of 'per. year'. (Usually used for driving allowance)
0 - 20.000 km/year = 3.56 DKK/km
20,000 - 00 km/year = 1.98 DKK/km
 
Setup of 'per. day'. (Usually used for driving deductions)
0 - 24 km = 0 DKK.
25 - 120 km = 1.93 DKK.
120 - 00 km = 0.97 DKK.
 
(*00 = infinite)
 
Commercial driving is:
  • Driving between home and workplace for a maximum of 60 days within 12 months (60-day rule)
  • Driving between jobs for the same employer in own car
  • Driving within the same workplace in your own car
Website Setup:
 
To enable Compensation on the web, follow these steps:
  1. Sign in to your Mileage Book account
  2. Select System setup
  3. Select Allowance Parameters
  4. Set the checkbox for Use allowance
  5. Select Allowance type (Per Year, Per Day or Per Tour)

After you have activated allowance, you must set up the rates.

  1. Click Add on the right
  2. Select Year
  3. Enter mileage intervals and rate per interval (see example below)
  4. Click Insert

(See example below) 
Godtg_relse_new_window.png

 
It is also possible to add additional rates. Additional rates are eg deductions / reimbursement when driving over bridges.
 
To set the rates, follow these steps:
  1. Click Add on the right
  2. Select Year
  3. Enter the name of the additional rate
  4. Choose if the rate is per. Trip (eg bridge driving) or per. Km (eg driving with a toolbox)
  5. Enter the rate below 
  6. Choose which cars will automatically be associated with the additional rate, or choose no cars. If you choose no cars, then you will have to manually assign the additional rate to the specific trip when it ends.
  7. Click Insert
 
 
App Setup:
 
To enable mileage allowance in the app, follow these steps.
  1. Open the Mileage Book app
  2. Select Settings at the bottom right
  3. Choose Allowance
  4. Slide the bottom to active allowance

When allowance has been activated, you will have to setup the rates

  1. Choose Allowance type
  2. Choose Year
  3. Fill in the amount/rate you get for each distance interval
  4. When you are done press ''<'' return.
 
 

Optional

Here you also have the option to add additonal rates by following these steps.

  1. Select the ''+'' icon on the right, next to Additional rates.
  2. Enter name of the rate
  3. Enter the rate value
  4. Choose the rate type (Per km, per trip)
  5. Select which cars should use the additional rate
  6. When you are done press ''<'' return.

 

 

 
 
 
 

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