Create new vehicle for fleet/pool and assign tracker

How to create a new vehicle for your fleet, either as a standard fleet vehicle or as a pool vehicle.

1. Login to Mileage Book via website.
2. Navigate to "Fleet Vehicles".
3. Select "Vehicles".
4. In the second blue column, select "Create" at the top of the page.
5. Fill in at least the number plate and department for the vehicle.
6. Press "Get data" if you want most of the fields filled in automatically by the motor register.
7. Fill in all the remaining fields you need.
8. Finish by pressing "Save" at the top of the page.

If you want to know more about the vehicle's master data and all available tabs, you can see them in detail here.

See also the section specifically for pool cars here.

Assign tracker to vehicle

Navigate to Fleet vehicles > Vehicles > Master data left column and first assign a license, then give it the tracker it needs to use. Read more about the vehicle and master data here.

Remove vehicle from your fleet

When a vehicle is no longer to be used in Mileage Book, you must pay attention to three fields.

1. Status of the vehicle. Change from Active to either Sold, Returned or Inactive.
2. The GPS Tracker must be removed from the vehicle.
3. The license that the vehicle can to be used in Mileage Book, must be removed.
4. Remove/write down the license from within the System Setup > Licenses page to avoid additional billing on the next annual invoice. See more here: How to order and manage your licenses