Mileage Book Business app

App Store & Google Play

1. Open the App Store or Google Play on your mobile device.

2. Search for "Mileage Book Business".

3. Download and install the "Mileage Book Business" app.
   
    

Using the App

When you are logged into the app, you will see only the menu items and features that are relevant for your use of Mileage Book.
For example, if you do not have a company card, this option will not appear in your app.

Using the Start/Stop Function

If you see a notification bar at the top of the screen asking the app to access your phone’s GPS location, make sure to allow it. The setting should ideally be set to "Always".

If you choose the "Only while using the app" option, the app will record a trip only while it is open and in use. If the screen locks, the app will stop recording GPS coordinates, and the trip will be interrupted.

You can always go to your phone’s settings to ensure the app has the correct permissions.

Create

Tap "CREATE" at the bottom of the screen to manually create a trip or to register a Work From Home day if you are using the 60-day rule.

Mileage Log

In the "Mileage Log" menu, you can access all your trips and registrations.
The page includes a filter button at the top, along with a paper plane icon that allows you to submit trips for approval.

The page also has two tabs: "Review Trips" and "All".

Trips under the "Review Trips" tab are those automatically recorded via the GPS tracker installed in the car’s OBD port or battery.

Selecting the "All" tab will show all your trips, regardless of whether they are fully completed with details such as purpose, case number, etc.

Creating a New Trip

Tap the plus icon at the bottom of the screen to create a new trip.
You can either use the start/stop function by selecting "Trip – with phone GPS", or enter the trip manually, for example retroactively if you already made the trip and forgot to register it earlier.

Reviewing Trips

When you are under the "Review Trips" tab, you can either tap anywhere on a trip to see its details or swipe the trip to the right or left.

• Right = Green – Reviewed – Business Trip

• Left = Red – Delete Trip – Private Trip

If you want to keep your private trips, you can also edit and save a trip as private instead.

Reviewing Trips

When you are under the "Review Trips" tab, you can either tap anywhere on a trip to view its details or swipe the trip to the right or left.

• Right = Green – Reviewed – Business Trip

• Left = Red – Delete Trip – Private Trip

If you want to keep your private trips, you can also edit and save a trip as private instead.

Trip Details

If you choose to click on a trip, you will be able to see a summary of all the trip details. This includes distance, date, addresses, purpose, any project or case number, and any related notes.

If you want to edit any of these details, simply tap Edit at the top of the page.

You can return to your mileage log overview by tapping Close at the top left of the page.

Editing a Trip

If you choose to edit a trip, simply update any fields you want.
To edit an address, tap the pencil icon. You can update the distance by recalculating it.
Tap on Purpose or Project/Case Number to update those details as well.

Trip Summary

If you scroll further down the page, you can see a summary of the date, times, and the trip displayed on a map for an overview.

Submitting Trips for Approval

When you are in your mileage log, there is an icon next to the filter icon (funnel) that looks like a paper plane.
Clicking this gives you the option to submit trips for approval.

By default, it will automatically fill in the current date, so you can simply tap Send for Approval without doing anything else.

If you want to submit trips for approval only up to last week, just change the date in the field. This will submit only the trips up to the date you enter.

Viewing Submitted Reports

If you have already submitted a report for approval, you can always find it under More → Reports.