Available to subscription: Fleet Management
User role: Fleetmanager
What are employee tags?
An employee tag is used to identify which employee is driving a vehicle. The tag can be an RFID ID card or a Bluetooth beacon of the type iBeacon or Eddystone. When a tag is assigned to an employee, the trip is automatically registered to that employee when the tag is read in the vehicle.
Employee tags can be managed manually in Mileage Book or through an integration with an external system, such as SAP or Buanco.
Each tag can only be assigned to one employee at a time.
Find employee tags
1. Select System setup in the menu on the left.
2. Click Fleet management.
3. Find Employee tags, and click Go to page.
The Employee tag page shows an overview of all tags and the employees they are assigned to.
Columns in the overview
- Tag name: The tag's name or authorisation ID. The tag type (RFID, iBeacon or Eddystone) is shown below the name.
- Employee: The employee the tag is assigned to.
- Battery commissioning date: The date the tag's battery was put into use (iBeacon and Eddystone only).
- Battery voltage: The tag's most recently registered battery voltage (iBeacon and Eddystone only).
- Status: Shows whether the tag is active or inactive.
Search and filter
At the top of the page, the overview can be filtered by Tags, Tag name, Employee and Tag status. Click a filter to select a value. The columns can also be sorted and filtered using the icons in the column header.
With Tags in the top right corner you can choose to show All tags, only tags that are Associated with an employee, or tags that are Not associated.
Click Clear filters to reset all selected filters.
Export to Excel
Click Excel to download the overview as an Excel file with the columns:
- Tag name
- Type
- Employee
- Battery usage start date
- Battery voltage
- Status
Create an employee tag
1. Click Create in the top left corner of the overview.
2. Select the tag type: RFID, iBeacon or Eddystone.
3. Fill in the fields for the selected type (see below).
4. Optionally, select an employee under Assign tag to employee.
5. Click Save.
Fields marked with * are mandatory.
RFID
- Tag (authorisation ID): The ID card number. Max. 20 characters.
- Employee: The employee the ID card is to be assigned to.
iBeacon
- Tag name: A name that makes the tag easy to recognise. Max. 50 characters.
- UUID, Major and Minor: The beacon's identification values. These are provided by the supplier or can be read in the beacon's configuration app.
- Battery commissioning date: The date the battery was put into use.
- Battery lifetime in months: The expected lifetime of the battery.
- Employee: The employee the tag is to be assigned to.
Eddystone
- Tag name: A name that makes the tag easy to recognise. Max. 50 characters.
- Namespace and Instance: The beacon's identification values. These are provided by the supplier or can be read in the beacon's configuration app.
- Battery commissioning date: The date the battery was put into use.
- Battery lifetime in months: The expected lifetime of the battery.
- Employee: The employee the tag is to be assigned to.
Edit, delete or view history
On the far right of each line in the overview, there are three icons:
- Pencil: Edit the tag, for example to assign it to another employee.
- Bin: Delete the tag.
- Clock: View the tag's history, including which employees it has previously been assigned to.
Example: Buzzer with RFID ID card
The video below shows how an ID card is used to register a trip. In the example, a buzzer sounds for the driver when the vehicle is started until the ID card has been read. The buzzer is optional and can be adjusted depending on the device type.