Available to subscription: Fleet Management
User role: Fleetmanager
What can you use time schedules for?
With a time schedule you decide when vehicles and assets may be used. If a vehicle or asset is used outside the schedule, it is registered as a violation. Time schedules are also used to control when temperatures are measured on assets.
If a vehicle or asset must be available around the clock and every day of the week, it should not have a time schedule.
Where to find the time schedules
1. Select System setup in the menu on the left.
2. Click Fleet management.
3. Find Time schedules, and click Go to page.
The list shows each time schedule with the time period for each weekday. Click the arrow in front of a schedule to see which vehicles, assets and fleet groups it applies to. Click the pencil to edit, the trash can to delete, or the clock to see the change history.
Create a time schedule
1. Click Create.
2. Enter the name of the time schedule (max. 20 characters). The field is required.
3. Tick the weekdays the schedule applies to, and enter the time period from and to for each day.
4. Under The schedule is applicable for, select the vehicles, fleet groups and assets that may be used within the schedule.
5. Optionally, under Temperatures must be measured within the schedule, select the assets where the temperature should only be measured within the schedule.
6. Click Save.
If you tick Always register trips, the weekdays are locked and trips are registered around the clock.
When the time schedule is violated
On the Dashboard under Fleet vehicles, the Driven outside working hours card shows the vehicles that have been driving outside their time schedule. If it says All vehicles are OK, there has been no driving outside the schedule. Click the arrow in the top right corner of the card to see the violations on the Fleet violations page.
- Driving outside the schedule is shown on the Fleet violations page under Fleet vehicles. If an employee is assigned to the vehicle, the employee is also shown.
- You can receive a message in the Action center. Tick Violation where a vehicle or asset is used outside the time periods in its schedule under System setup > Fleet management > Action center.
- You can create a notification when a vehicle drives outside the time schedule. This is done under Notifications.
- The message No signal from tracking device is only sent if the GPS tracker does not call in during the time the vehicle is allowed to drive according to its schedule.