Available to subscription: Fleet Management
User role: Fleetmanager
How to find the notifications
With notifications the Fleetmanager is notified by email, for example when a vehicle is due for service, or when a vehicle breaks the rules set up for the fleet.
Go to System setup > Notifications. You can also go to System setup > Fleet management and click Go to page under Notifications. See Fleet - Settings overview.
Click Go to under Company settings to set up notifications for the entire company. To set up notifications for one department, select the department under Department settings and click Go to. A department's settings overwrite the company settings for that department.
Notifications cannot be set up for an individual Fleetmanager.
Fleet management notifications
Under Fleet management you select the notifications to be sent by email and click Save. You can select:
- Send trip report to the Fleetmanager. Select how often and on which day the report is sent.
- Notify the Fleetmanager when a car is close to service in kilometers or days.
- Notify the Fleetmanager when an employee is deactivated and is associated with a car.
- Notify the Fleetmanager when a vehicle drives outside its time schedule or wrongfully inside or outside a zone.
- Notify the Fleetmanager when a tracking device is disconnected.
- Notify the Fleetmanager when there is a new message in the Action center.
- Send bookings to the employee's calendar as an .ICS file, for example to Outlook or Gmail. The booking cannot be changed or canceled in the calendar, but is updated automatically when it is changed in Mileage Book. You can select a reminder (Outlook only).
The page also contains notifications about submitting and approving reports. These are not specific to fleet management.
To create your own email notifications, see Fleet - User defined notifications & File attachments.