Available to subscription: Fleet Management
User role: Fleetmanager
How to find the settings
Here you decide how trip reports for pool cars are generated and how booking of pool cars works. Pool cars can be used with or without booking and stickers, so you only need to set up what you use. If you have fleet management but not pool cars or booking, contact Mileage Book to learn more.
1. Select System setup in the menu on the left.
2. Click Fleet management.
3. Find Pool cars and booking and click Go to page.
4. Make your changes and click Save.
Click Log on the right side of a group to see who changed the settings and when.
Trip reports
Mileage Book can automatically generate a trip report for all pool cars in the fleet.
1. Under Autogenerate trip reports for poolcars, select whether the report should be generated daily, weekly or monthly. Select No if trip reports should not be generated automatically.
2. Select when the report should be generated, for example on the 1st of the month.
Booking
If you use booking of pool cars, you can control the following. If you do not use booking, you can skip this section.
Unused bookings
Tick Cancel Unused Bookings and select how many minutes after the start time a booking should be cancelled if the car has not been taken into use. The setting can be changed on the individual vehicle.
Purpose of bookings
Tick the box if employees should be able to enter a purpose on their bookings. If purpose should be required on all bookings, contact Mileage Book support. It cannot be made required for only some bookings.
Limit when bookings can be made
Select whether bookings can be made without limit in advance or only a certain number of days ahead. The setting can be changed on the individual vehicle.
See employees' names
Tick the box if everyone may see who a car is booked for and who made the booking.