Available to subscription: Fleet Management
User role: Employee
What is the Mileage Book Fleet app?
Mileage Book Fleet is the app for employees who drive the company's fleet vehicles and pool cars. In the app you can check in to a car, book a pool car, report damage and defects, and see tasks and assets. Administrators can also see the vehicles on a map.
Download Mileage Book Fleet from the App Store or Google Play, and log in with your Mileage Book user.
The menu at the bottom
The menu at the bottom only shows the features you have access to. Which features these are depends on your company's subscription and your user role. The pictures in this article were taken with an administrator user who has access to everything.
- Skader & fejl (damage and defects): report damage or defects on a vehicle.
- Kort (map): see the location of the vehicles (administrators only).
- Tjek ind (check in): check in to a pool car with QR code or NFC.
- Booking: book a pool car.
- Mere (more): Tasks, Assets, Help and Log out.
Damage and defects
Here you see the reports you have submitted, with number, date and status. Tap a report to see the details.
1. Tap the plus button.
2. Select Skade (damage) or Fejl og mangler (defects).
3. For defects, select the type, e.g. interior defects, and optionally write a comment (max. 200 characters).
4. Add pictures with the camera or from the gallery.
5. Select the vehicle.
6. Tap Indsend (submit).
The report is sent to the fleet manager, who will contact you if more information is needed.
Map
The map is only available to administrators. Regular users cannot see the map in the app.
The map shows where the fleet's vehicles are located. Below the map you can see how many vehicles are shown. Use the search field to search the map, and tap the refresh icon to get the latest locations. Tap Vis mere (show more) to see more information about a vehicle, or Adresse (address) to see where it is parked.
Check in
When you are going to drive a pool car, you check in by scanning the Mileage Book sticker in the car with QR code or NFC. See how in the article Fleet - Check in with the Mileage Book Fleet app.
Booking
Here you book a pool car. Select start and end, enter the purpose, and optionally filter by tow bar and fuel type. Then tap Vælg køretøj (select vehicle). See how in the article Fleet - Booking a pool car in the Mileage Book Fleet app.
More
Under Mere (more) you find Tasks, Assets and Help. Here you can also log out and see which version of the app you have.
Tasks
Shows tasks in a selected period. You can filter by status, search, and switch between tasks that are assigned and tasks that are not assigned.
Assets
Shows the company's assets with name and model. If the asset has a tracking device, its latest known location and date are also shown. Tap an asset to see details such as category, year, brand, model, manufacturer, serial number, colour and pictures.
Help
Here you can send an e-mail to Mileage Book support with questions or feedback on the app.