How to approve mileage and expense reports on the Mileage Book website
How to approve or reject employee reports
Follow these steps to review, approve, or reject mileage reports in Mileage Book.
1. Log in
Log in to Mileage Book using your user credentials.
2. Go to Approval
Open the Reports menu and select Approval.
3. Select employee
Choose an employee from the filter and click Apply to view their reports.
4. Review trips
Click the plus icon (+) next to the employee to expand the list of trips. Select a trip to view details such as date, purpose, start and end address, and any notes. If the trip was recorded via GPS, you can click the map icon to view the route. A yellow warning triangle indicates that the distance has been changed, the trip has previously been rejected, or other changes have been made.
If you click the Approve/Reject buttons next to a report, you will immediately approve or reject all trips, receipts, or hours included in that report.
If instead you click the plus icon to expand a report, you can reject individual trips as needed and then finish by clicking Approve at the bottom of the trip list. This way, you only reject specific trips and approve the rest.
5. Approve or reject
Click Approve or Reject. If you reject a report, you must provide a reason, which will be sent to the employee. The employee will automatically receive an email with the approved or rejected report attached.
6. Completion
Once a report has been approved, it is automatically sent to the accounting department, and no further action is required.