On your pool car overview, you can see how many trips have been made, distributed across employees. Simply select a date range and a specific employee—or all employees—and click Apply.
Pool Car Overview
- You will find the overview under the menu item: “Fleet Vehicles” > “Pool Car Overview”
- Click the green "+" icons on the left side to expand an employee’s trip log.
- In the view, you will see Employee number, Name, Number of trips and Total distance
- For each employee, you can generate a separate Excel file next to their name.
- You can also generate an Excel file for all employees in your overview for the selected period using the Excel button at the bottom. The file will be automatically created and downloaded to your local downloads folder.
Automatic Notifications for Pool Car Trips
Navigate to:
System Setup > Fleet Management > Pool cars and bookings
Choose whether you want your pool car reports to be generated automatically, and if so, how often. In the example below, it is set to monthly on the 20th of each month.
You can also choose whether unused bookings should be automatically canceled after a set time from their start time if they have not been used by an employee. This helps prevent bookings from blocking availability in case of cancellations or no-shows, ensuring other employees can use the vehicle.