Available to subscription: Fleet Management
User role: Fleetmanager
Two ways to link a vehicle to an employee
A vehicle can be linked to an employee in two ways, depending on whether it is a fleet car or the employee's own car used for business driving.
Assign a fleet car to an employee
1. Select Fleet vehicles in the menu on the left, and click Vehicles.
2. Select the vehicle in the list.
3. Go to the Master Data tab, and find Associate employee.
4. Click Assign.
5. Select the employee, and enter From date and, if needed, To date.
6. Click Save.
The table under Associate employee shows who has had the vehicle in which periods. An employee can only be assigned one fleet vehicle at a time.
Employees can see their assigned fleet car under User setup > Cars.
Register the employee's own car
If the employee uses their own car for business driving, register the license plate on the employee.
1. Go to Employees.
2. Open the employee's details.
3. Fill in the License plate field.
4. Click Save.
What about pool cars?
Pool cars are not permanently assigned to an employee. The employee checks in on the car or books it. Trips where no one has checked in are shown under Trips without employee.