Available to subscription: Fleet Management
User role: Fleetmanager
Create a vehicle
How to create a new vehicle in your fleet, both regular fleet cars and pool cars.
1. Select Fleet vehicles in the menu on the left, and click Vehicles.
2. Click Add at the top of the vehicle list.
3. Enter the license plate, and select the department the vehicle belongs to. The department is required.
4. Click Retrieve data under Vehicle data to get the vehicle's data from the Motor Register.
5. Fill in the other fields you need.
6. Set the status to one of the active statuses, for example Active - In use.
7. Click Save.
If the vehicle is a pool car, set Is pool car to Yes under Pool car on the Master Data tab.
Assign license and tracker
The vehicle must have a license to be used in Mileage Book.
1. Go to the Master Data tab on the vehicle.
2. Click Edit under License.
3. Select the license type: Fleet car, Fleet car with automatic start-stop (GPS tracker for OBD port) or Fleet car with automatic start-stop (GPS tracker for battery). You can see how many available licenses you have of each type.
4. Click Save.
5. If you selected a license with a GPS tracker, link the vehicle to the tracking device. This can also be done from the tracking device under System setup > Tracking devices.
If the tracker needs to be physically installed, see the article about installing trackers.
Deregister a vehicle
When a vehicle should no longer be used in Mileage Book, you need to do three things:
1. Change the status from an active status to Sold, Returned or Inactive.
2. Remove the GPS tracker from the vehicle, both physically and in Mileage Book, so it can be used in another vehicle.
3. Remove the license (select None under License), and reduce your licenses under System setup > Licenses, so you are not invoiced for it on the next annual invoice.