About Licenses in Mileage Book
Manage your licenses and get an overview of how many are available and in use.
This article will guide you through:
- How to find your licenses
- License types
- Ordering and canceling licenses
- Assigning licenses to employees and fleet vehicles
1. Find Your Licenses
- Go to System Setup
- Click Licenses
- If your licenses are divided by department, click + next to the desired department
Tip: Click + next to a license to order more.
2. License Types
| Type | Description |
|---|---|
| Driver Log License | Access to Mileage Book with max 25 trips per year |
| Receipt License | Access to receipts with max 10 receipts per year |
| Standard User License | Standard access to Mileage Book with unlimited use |
| Automatic Start/Stop (OBD) | Add-on license with GPS tracker |
| Automatic Start/Stop (Battery) | Add-on license with GPS tracker |
| Fleet Vehicle | License for vehicle management |
| Fleet Vehicle with Tracker | License with GPS tracker |
| Damage Report Module | 1 license per subscription, requires consultation with Mileage Book |
| Integration Package | 1 license per subscription, requires consultation with Mileage Book |
3. Order New Licenses
- Select the license type
- Enter the number of licenses
- Click Save
Licenses are available immediately, and your invoice will be updated by the end of the month.
4. Cancel Licenses
- Go to System Setup > Licenses
- Reduce the number of licenses as needed
- Click Save
Note: If you cancel licenses mid-billing period, you will not receive a credit for the already paid period. Adjust licenses close to the next billing period to get the most value.
5. Assign Licenses to Employees
New Employees
- Go to System Setup > Employees
- Create or edit the employee
- Scroll down to Licenses → click Edit
- Select the license → click Save
Existing Employees
- Go to System Setup > Licenses
- Select the department → click + next to the employee
- Click Assign → choose the employee → click Save
6. Assign Licenses to Fleet Vehicles
- Go to Fleet Vehicles > Vehicles
- Create or edit a vehicle
- Under Master Data → click Edit
- Select the license → click Save