How to order and manage your licenses

Content in article

1. About licenses
2. How to find your licenses
3. Types of licenses
4. Order new licenses
5. Assign licenses to employees
6. Assign licenses to Fleet Vehicles

1. About licenses

• The license tab is there to give you a better overview of how many licenses you have available and how many are being used.
• The number of licenses affects your invoice from Mileage Book.
• If you order a license with automatic start/stop, GPS trackers corresponding to the same number of licenses as selected will be sent to you.

2. How to find your licenses

1. Select System Setup
2. Select Licenses
3. Tap the Plus (+) icon next to the desired department
4. To order new licenses, press  next to the license you wish to order.

3. Types of licenses

• User license: Standard access to Mileage Book
• Automatic start-stop (GPS tracker for OBD connector): Additional license to standard user license.
• Automatic start-stop (GPS tracker for battery): Additional license to standard user license.
• Fleet car: License for vehicle administration ifb. fleet management
• Fleet car with automatic start-stop (GPS tracker for OBD connector): License with tracker.
• Fleet car with automatic start-stop (GPS tracker for battery): License with tracker.
• Claims report module: Only 1 license is available and allows claims module. Can only be purchased after dialogue with Mileage Book.
• Integration Package: Only 1 license is available and allows for a unique integration package. Can only be purchased after dialogue with Mileage Book.

4. Order new licenses

In this example, a standard User license has been selected. There will be 5 new employees, so 5 extra licenses will be ordered. When the number of licenses has been selected, press 'Save' at the bottom of the page. The licenses can be used immediately. An invoice will be sent for the purchase of the licenses. You can also cancel licenses here by selecting a smaller number.

5. Assign licenses to employees

You can assign the license directly to employees under the menu item: System setup > Employees. When you create or edit an employee, you will be greeted by the box with Licenses at the bottom. Here you press Edit. Now you can assign the desired license to the employee and finish with Save. The employee has now been granted a licence. Click here to read more about employee management.
If the employee has already been created, you can also navigate to: System Setup > Licenses. Select which department and employee by pressing the + icon. Then press the + icon next to the license you would like to assign to an employee. If you press Assign, you can select the employee to be assigned this license.

6. Assign licenses to Fleet Vehicles