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Extracts from the Employee page

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Ninna Cecilie Degn
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Available to subscription: yes
User role: Administrator
 
This article describes the available CSV extracts from the Employee page in the system. The extracts allow administrators to obtain an overview of access rights and employee data for control, reporting, and internal administration purposes.

System location

The Employee page is located in the system configuration under:
System configuration > Employee
The page and its related extracts are only available to users with the Administrator role.

Types of extracts

Two different types of extracts are available. Both are generated and downloaded in CSV format and can be opened in tools such as Microsoft Excel or other spreadsheet applications.

Access control list

The access control list provides a quick overview of which users have access to the system and which role is assigned to each user.
The CSV file contains the following columns:
  1. Name
  2. Email
  3. Status (active or deactivated)
  4. Role
This extract is typically used for:
  1. Reviewing active and deactivated users
  2. Auditing roles and permissions
  3. Internal security and compliance checks

Employee list

The employee list is a more detailed extract containing both master data and approval setup information across modules.
The CSV file contains the following columns:
  1. Name
  2. Email
  3. Employee number
  4. Department
  5. Approver name – mileage
  6. Approver email – mileage
  7. Approver name – receipt report
  8. Approver email – receipt report
  9. Approver name – time registration
  10. Approver email – time registration
  11. Approver name – company card expenses
  12. Approver email – company card expenses
  13. 60-day rule (Yes or No)
  14. Administrator (Yes or No)
  15. Controller (Yes or No)
  16. Approver (Yes or No)
This extract is typically used for:
  1. Reviewing employee master data
  2. Validating approval configurations
  3. Auditing roles and permissions per employee
  4. Supporting internal reporting and governance

CSV format and usage

All extracts are delivered in CSV format, which means:
  1. Data is comma-separated and structured in columns
  2. The file can be imported into spreadsheets, BI tools, or other internal systems
  3. Data can be filtered, sorted, and used as documentation
It is recommended to store the files securely, as they contain personal data.

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