How to setup reimbursement (deduction) rates

About Reimbursement for driving

It is possible to get reimbursement for business driving according to fixed mileage rates, if you use your own or a partner's vehicle.

Commercial driving is:

• Driving between home and workplace for a max of 60 days within 12 months (the 60-day rule).

• Driving between workplaces for the same employer in your own car

• Driving within the same workplace in your own car

The calculation of the allowance can be set up according to three types of allowance per year, per day and per trip, but the standard is typically per year. Setting up per day is most often used for driving deductions. See the Tax Agency's current rates here.

Different allowance types explained

0-20.000:   3.79 (2025 allowance rate)

20.000-0:   2.23 (2025 allowance rate)

• Per year: you must have driven 20,000 km in 2025 before you get the rate of 2.23
• Per trip: if you must drive over 20,000 km in the same trip before you get the rate of 2.23, if you drive 20,005 km, you get 20,000 to 3.79 and the last 5 you then get 2.23, the next trip then starts from 0 km again. - This will be used for delivery companies where it costs, for example, 2 kr and have a package delivered within a radius, and if you are outside the radius it will cost more money.
• Per day: do you have to drive over 20,000 km in a single day before you get the rate of 2.23 - The next day then starts from 0 km again just like with per trip, only it is per day - Per day is used for days off, where it is most often set with different rates.

The allowance will appear on the trips driven in the menu item driving book on the web by clicking on a specific trip, as well as the menu item "Book" in the Mileage Book app. This will also appear in the exported reports.

Setup reimbursement via Web Select System Setup > Reimbursement Check the box next to Use Allowance at the top of the page. Select Reimbursement type (Per year, Per day or Per trip) Click Add on the right side to add an allowance rate Select date range. By default, the system selects the current year. Enter mileage intervals and the rate per interval. Here 0-20,000km and from 20,000 and above (above is marked with a 0 and must simply remain so unless you wish for special rates). Finish by pressing Save at the bottom of the page.

Set up reimbursement via Kørebog app If you are on a Free, Pro or Premium subscription, you can see rates in the app. However, if several trip types have been created on the web in addition to the standard Private and Business, you will not be able to see your rates in the app. Select More Select Settings Select Reimbursement Press the activation button Choose the reimbursement type (per year, per day, per trip) Select year Enter mileage intervals and the rate per interval Exit by pressing Save

Set up reimbursement via Time/Business app If you are on a Free, Pro or Premium subscription, you can see rates in the app. However, if several trip types have been created on the web in addition to the standard Private and Business, you will not be able to see your rates in the app. Select More Select Settings Select Reimbursement Press the activation button Choose the reimbursement type (per year, per day, per trip) Select year Enter mileage intervals and the rate per interval Exit by pressing Save

Additional rates

It is also possible to add additional rates. It can be in connection with driving with a trailer, where you get a small supplement on top of the standard rate you otherwise receive.
Traffic over a bridge with a charge of (Bridge money) or payment for transport by ferry will in these cases be seen by SKAT as an outlay instead. You can read more about Mileage Book outlays here.