Our key cabinet (Creone KeyLocker) provides a secure and efficient way for employees to pick up and return keys for company vehicles. The cabinet integrates directly with Mileage Book, allowing access to be automatically controlled based on the employee’s permissions or their active booking in the system.
If your company is interested in purchasing a key cabinet and having the solution implemented, please contact Mileage Book for more information, pricing, and setup options. Our team is available to assist with guidance, installation, and proper configuration of the integration.
You can purchase key cabinets with different numbers of key pins. Standard cabinets include space for 14, 28, or 42 pins. Rows of pins can be purchased individually depending on your needs.
How the Key Cabinet Works
The key cabinet provides individual access to each key, ensuring full control and traceability. All vehicle keys are stored securely, and the cabinet is unlocked using a RFID card or a pin code.
If the employee has an active booking in Mileage Book, only the compartment for the booked vehicle will open.
If the employee has assigned access rights, the compartments they are authorized to access will open.
This ensures employees can only access the key they are supposed to use.
Key Cabinets – FAQ
Q1: What is required to access a cabinet?
A: The user must have valid access through a booking or assigned rights to an asset. The user must also have a registered RFID card or pin code and be synchronized with the cabinet.
Q2: Unregistered RFID code – what does it mean?
A: No user was found with the specific RFID card.
See guidance here for display messages
Q3: No key access – what does it mean?
A: The user exists but has no active booking or access rights to a key in the cabinet.
See guidance here for display messages
Q4: A user is created in Mileage Book but cannot unlock the cabinet with their RFID card. What should I do?
A: The administrator must ensure that the employee is linked to a card. Go to: System Setup → Fleet Management → Employee Tags, and confirm that the correct RFID card is registered. All daily fixes take effect upon nightly synchronization.
Q5: A user is created in Mileage Book but does not appear in the cabinet. What should I do?
A: Open the KeyWin software and check if the user exists there.
- If not, there may be a synchronization error.
- If the user exists, check if the employee has been assigned an RFID tag.
- If the RFID tag is correctly assigned, ensure that the user has a valid booking or access rights.
- All daily fixes take effect upon nightly synchronization.
Q6: An employee has received a new RFID card and cannot access the cabinet. What should I do?
A: Go to System Setup → Fleet Management → Employee Tags, and confirm that the new RFID card number matches what is registered in Mileage Book.
Q7: Can an administrator open the cabinet for an employee who forgot their RFID card?
A: Yes. This requires physical presence at the cabinet. With the proper rights in Mileage Book, you can use your own RFID card to open the cabinet and take the key, even without a booking. It is also possible to open the cabinet with a physical key – contact your company’s KeyLocker administrator.
Q8: Can I assign specific rights to some users to help others?
A: Yes. Go to Fleet Vehicles → Key Cabinets → Access Groups. Here you can create groups with specific rights and assign employees. No additional license is required.
See guidance here on access groups
Q9: The cabinet display is black and unresponsive. What should I do?
A: First, check that the cabinet is connected to power.
- Tap the keypad to wake it.
- Restart the cabinet (via switch or by disconnecting power).
- Check that the power supply, plug, or cable is properly connected.
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If the issue continues, contact your company administrator or Mileage Book Support.
Q10: A user cannot open the cabinet even though there is an active booking. What should I do?
A: The user should contact their local administrator. The administrator should check:
- That the user has a valid booking.
- That a valid RFID card is assigned.
- That synchronization between Mileage Book and KeyWin is working.
If the problem continues, the administrator can contact Mileage Book Support.
Q11: I am having difficulty removing or replacing pins. What should I do?
A: This is usually not a user error. If it only affects certain pins, they may be bent and need replacement. Extra pins can be purchased for replacement.
Q12: There is a power outage – what should I do?
A: The cabinet can be unlocked with a physical key.
See guidance for power outage here