How to send accounts for approval (driving and expenses)

As an employee, you must remember to send your accounts for approval by your approver. If this is not done at the predetermined times specified by the administrator, compensation cannot be paid on time. It may also be that you do not use a designated person for approval, but that an automatic approval takes place instead. It depends on the company setup that has been set up.

• An account may contain driving and/or receipts, depending on the company setup.
• An account can be submitted at any time.
• Mileage Book recommends at least 4 times a year so that the accounting file does not become too large each time.

Send for approval via the Kørebog app

Select Authentication at the bottom of the app. Enter a TO date. All your registrations up to this date will be included in your account for the period. Press SEND. If you only have access to driving or receipts, your account will be submitted immediately. If you have access to both driving and receipts, you will be able to choose whether you want to submit both or just one of the types.

Send for accounts for approval via web

1. Select Accounts in the left side menu.
2. Select My Accounts.
3. Enter a TO date. All your registrations up to this date will now be sent for approval - If you have previously already sent an account for approval, it will only be all the additional registrations that will be sent.
   • Press SUBMIT to send all registrations.
   • Press SEND TRIPS to send only trips.
   • Press SEND EXPENSES to send only receipts.

See past mileage logs sent for approval

On the Mileage Book website you also have the opportunity to view all previously submitted mileage logs. The overview can be found just below the "Send for approval" section.

Error message: Unprocessed trips in period?

Click here to read more about Unprocessed Trips