This is a quick introduction to how you can use Mileage Book to register your driving. You can register your trips both in the app and on the website.
1. Create a trip manually via the app
In the app you must be on the New tab.
Follow these steps to register a trip:
• Press Start when you begin your trip
• Press Stop when you arrive at your destination
• Add the purpose of the trip
• Enter a project if your company uses projects
• Press Save
Once the trip is saved, it will be available in:
• Logbook in the app
• Logbook on the website
It is important that you include either the postal code or city in the address so the correct distance can be calculated.
2. Create a trip manually via the website
On the website, go to the Logbook menu and click the New trip button.
Follow these steps:
• Go to Logbook
• Click New trip
• Fill in all required fields
• Make sure the address is complete and accurate
• Click Save
Your trip is now registered and ready to be submitted for approval.
3. Automatic start/stop
If you use an automatic start/stop solution with a tracker in Mileage Book, all recorded trips will first appear in the Unprocessed tab.
Here you must continuously decide whether the trip is private or business.
If the trip is business related:
• Add a purpose
• Complete the trip
The system remembers the last trip type you selected and will automatically suggest the same type for the following trips.
You can process trips both in the app and on the website.
APP:
• Swipe right if the trip is business
• Swipe left if the trip is private
When a trip is swiped to the left, it is permanently deleted and cannot be restored.
WEB:
• Delete private trips by clicking the trash can icon
• Complete business trips after adding a purpose
Submit your mileage for approval
When you submit for approval, the system will send all recorded trips and receipts up to the selected date.
The system automatically includes all trips that have not yet been submitted, ensuring that no registrations are missed. Trips are only submitted for approval once.
APP:
• Go to the Approval tab
WEB:
• Go to Reports
• Select My reports
FAQ about creating trips
Can I create recurring trips automatically?
It is not possible to create recurring or repeating trips automatically in Mileage Book. If you frequently drive the same route, you can instead copy a previous trip and adjust the date or other details.
Can I register multiple stops on the same trip?
It is not possible to register multiple stops within a single trip. If you have several destinations on the same route, you should instead create multiple separate trips, for example from A to B and then from B to C.
Can I change a trip after it has been saved?
Yes, you can edit a trip after it has been saved as long as it has not been submitted in a report for approval.
Can I create trips for previous dates?
Yes, you can create trips for previous dates if you forgot to register them on the same day. Simply select the correct date when creating the trip.
Why does the system calculate a different distance than my car’s odometer?
The distance is calculated based on the route shown on the map between the entered addresses. Small differences may occur depending on route selection, map data, or road changes. If necessary, the trip can be edited so the route better matches the actual route driven.
How do I move a trip to another vehicle?
It is not possible to move a trip from one vehicle to another in Mileage Book. If a trip was registered on the wrong vehicle, you will need to delete the trip and create it again on the correct vehicle.