This is a quick introduction on how to use Mileage Book to register your mileage. You can record your trips both in our app and on our website.
Manually record a trip via the App:
In the app, go to the 'New' tab. Here, you can press Start when you begin your trip and Stop when you arrive at your destination. Then, fill in the purpose and enter a project if you are using one. When you press Save, the trip will be available in the 'Log' on the app and in the 'Driving Log' on the website. It's important to include either the postal code or city so that the correct mileage is displayed. Go to the guide Download and install the Mileage Book app to get started with using Mileage Book's Driving Log.
Manually record a trip via the web:
Here, you just need to be in the 'Driving Log' menu and press the green 'New trip' button. Subsequently, fill in all the required fields. Remember, the address must be complete for the mileage to be accurately recorded. Once you've filled in your trip details, simply press save, and your trip is now recorded and ready to be submitted for approval.
Automatic Start/Stop:
If you have an automatic start/stop solution with a tracker, all recorded trips will be in the 'Unprocessed' tab. Here, you need to decide whether the trip is private or business. Remember to add a purpose and finalize it if the trip is business-related.
You can process the trips both through the app and on the website. In the app, you can:
- Swipe left on trips if it's a private trip (to delete it).
- Swipe right if it's a business trip.
Once a trip is swiped left, it is permanently deleted from Mileage Book and cannot be restored.
On the website, you can delete private trips by clicking on the trash icon or click 'finalize' after adding a purpose to a business trip.
Submit your mileage for approval:
When you submit for approval, Mileage Book will send all driven trips and receipts up to the selected date for approval. Mileage Book ensures to include all data that you haven't submitted yet so you don't overlook any trips. Mileage Book only sends trips for approval if they haven't been submitted before.
Via app - In the app, go to the Approval tab.
Via web - On the website, go to Accounts > My accounts.