Available to subscription: Fleet Management
User role: Fleetmanager
What is a pool car?
A pool car is a car that several employees share. You make a car a pool car in the car's master data. Employees can then use the car, and the driving is registered on the employee who drives.
How the pool cars are used day to day, e.g. with booking, stickers or keyless, depends on your setup. See Fleet - Pool car settings.
How to make a car a pool car
1. Select Fleet vehicles in the menu on the left.
2. Click Vehicles.
3. Select the car in the list. To create a new car, click Add and fill in the master data.
4. Find the Pool car field on the right, and select Yes under Is shared car.
5. Fill in the other settings as needed. See below.
6. Click Save.
Settings for the pool car
Priority when booking
Select Have priority when booking if employees should choose the car first when they book, e.g. because the lease is about to expire. Prioritized cars are also called recommended cars and are shown at the top when employees book.
Use odometer
Select Yes if the system should show an estimated odometer reading for the car. You enter the car's odometer reading on a given date, and the distance of each registered trip is then added. The reading is an estimate and can differ from the car's own odometer, e.g. because decimals are rounded down, and because tyre pressure, temperature and other conditions affect the car's measurement.
Accessibility
Tick All employees if everyone may use the car. Remove the tick, and select the departments under Departments who use this car, if only certain departments may use it.
Unused bookings
By default the car uses the setting for all pool cars. Select The vehicle if the car should have its own setting. Then tick Cancel Unused Bookings, and select how many minutes after the start time a booking is cancelled if the car has not been used.
Limit how far in advance bookings can be made
By default the car uses the setting for all pool cars. Select The vehicle if the car should have its own setting. Then select Unlimited or A limited number of days, and enter the maximum number of days in advance that can be booked.
Link a sticker
If you use stickers in the pool cars, the sticker must be linked to the car before employees can check in. See Fleet - Stickers for vehicles.