What is Vehicle Orders?
Vehicle Orders is a module used to generate an Excel file containing all necessary vehicle information when ordering new cars.
The module gathers relevant vehicle data in one place and allows you to quickly export the information in a structured format. This ensures that you have all required details ready when contacting the responsible purchaser, leasing company, or car dealer.
Purpose of the Module
The purpose of the module is to:
Ensure complete and accurate vehicle information
Reduce manual errors in the ordering process
Save time by automatically compiling data
Support a structured dialogue with the purchaser or supplier
The module is typically used when ordering, replacing, or registering new company vehicles.
1. Create Supplier Contact Details
Navigation: System Setup > Fleet Management > Suppliers
As a fleet administrator, you can create and manage the suppliers you use in relation to fuel cards, charging cards, charging stations, leasing, and rental of vehicles and equipment.
To use a supplier for Vehicle Orders, the supplier must first be configured with a checkmark in “Vehicle Leasing.”
2. Create a Vehicle Order
Navigation: Fleet Vehicles > Vehicle Orders
Once the supplier has been configured and the module “Vehicle Orders” has been purchased, the fleet administrator can quickly and easily generate an order file for a vehicle based on the values entered in Mileage Book.
When the fleet administrator clicks “Create,” they are taken to the creation page, where they simply need to complete a few straightforward steps.
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