In Mileage Book, a vehicle can be assigned to an employee in different ways, depending on whether it is a fleet vehicle or the employee’s own vehicle used for business driving.
Below we explain the two most common ways to assign or register a vehicle to an employee.
1. Assign a Fleet Vehicle to an Employee
If the vehicle is part of the company fleet, it can be assigned directly to an employee through the vehicle settings.
Follow these steps:
Go to Fleet Vehicles
Select the vehicle you want to assign
Navigate to the Master Data (Stamdata) section
In the bottom right column, select the employee to assign the vehicle to
Specify the period during which the employee should be assigned the vehicle
An employee can only be assigned one fleet vehicle at a time.
The employee can always see which fleet vehicle they are assigned to under User Settings → Vehicles.
This is especially relevant if an employee has a permanent company car, or if a vehicle is temporarily assigned to an employee for a specific period.
2. Register an Employee’s Own Vehicle
If an employee uses their own car for business driving, the license plate can be registered on the employee’s profile.
As an administrator, you can do this by:
Go to Employees
Open the relevant employee’s details
Fill in the license plate field
Once the license plate is registered, it ensures that the employee has indicated which vehicle is used for trips when recording mileage in the system.