With access to fleet through Mileage Book, it is possible to create employees for all vehicles. These employees can be assigned different types of user rights - also known as user roles. All roles provide access to different functions in Mileage Book. Below are listed the standard user roles provided.
Standard available roles
Administrator
Provides full access to the entire account in Mileage Book. This should primarily just be the account owner.
Controller
A role for the final expense and mileage log approver.
Fleet manager
Chose this is the employee needs to be able to create vehicles, edit vehicles, see the vehicles on a live map and in general edit all fleet settings and setup details.
It is possible to have multiple fleet managers for specific teams or departments within the organization.
Fleet agent
Chose this role if the employee needs to be able to create and edit vehicles as well as see and edit all trips registered.
User-defined roles
In Mileage Book it is also possible to create your own custom user roles that will provide access to specific functions within the system. For an introduction to user-specific roles see this guide.
How to edit employee roles
If you need to add or remove user-rights for an already created employee, you start by finding the employee from the employee page "System setup > Employees". You can search for the employee's name, e-mail or employee number at the top of the page. You then click the pencil icon to the right of the employee to be able to edit the employee. At the bottom of the page you can view and edit the employee's rights. Remember to click save when you have finished editing the employee.