Here is a short guide on how to check and adjust department access to vehicles in Mileage Book:
Remember the rule:
A department must not have vehicles or employees registered to it.
A department must also not be allowed to use vehicles registered under other departments.
Find the overview:
Go to Vehicles.
Select Show all vehicles (e.g., 110), so you include all departments in the results.
Create a report:
Generate a standard Excel report and download it.
In the report, you’ll find a column showing which departments are allowed to use each vehicle.
Search for departments:
Use the search function in Excel to locate the departments you want to check (e.g., "Substitutes" or "District South").
Identify license plates linked to more than one department and make a note of them.
Edit in Mileage Book:
Go to the relevant vehicle in Mileage Book.
Edit which departments are allowed to use the vehicle.
Deactivate the department:
Once the vehicle access is corrected, you can safely deactivate the departments in question.