Fleet management - Zone & Time Schedules

About Zones and Time Schedule settings

With Mileage Book, you have the option of setting specific schedules for when vehicles in your fleet are allowed to drive. For example, you can set up a schedule for 07:00 - 16:00, then the tracker for the vehicle or fleet group in question will register all trips both within and outside the schedule, while you as an admin will have access to a full overview of the mileage on your dashboard, eg. which percentage of trips have been driven within expected working hours and also which trips may be in or outside of working hours. You, as an admin, will also be notified if a vehicle is driving when it is outside the schedule.

With Zones it works in the same way as with schedules. Here it is simply location specific. So you can define zones you either want or don't want fleet agents to drive in or out of.

Article contents: 

• Introduction to Zone settings
• Introduction to Time Schedule settings

Introduction to Zone settings

You can use Zones to determine an area that a fleet group or vehicle may either not drive out of or into. To get started with zone setup, navigate to

System Setup > Fleet Management > Zone > Create. You will then be forwarded to this page.

On the left side, you can choose whether the zone should start at a specific address. However, you can also zoom in on the map and click anywhere if you do not know the exact address. In the same blue box with zone settings, you can choose how large a radius your zone should have.

This could be an example of a zone:

In the right side in the gray column, you will need to input a name for your zone. Here you must also choose who this zone applies to, either in the form of a fleet group or specific vehicles. You can also choose for it to apply to all fleet agents. You must decide whether the vehicles are not allowed to drive out of the zone or whether they are not allowed to drive into the zone. If you want a schedule for when this zone applies, you can also add this at the end. Once you have clicked 'Save', your zone will be active. You will receive notifications on the Dashboard if vehicles have broken the rules for this zone.

Introduction to Time Schedule settings

You can use schedules to determine when a vehicle is allowed to drive and collect statistics and data on your fleet's driving during and after working hours. To get started with schedule setup, navigate to System Setup > Fleet Management > Schedule > Create. If a vehicle drives outside this schedule, you as the fleet administrator will be notified of this on the dashboard.

To create a Schedule, press the green 'Create' button.

You must give the schedule a name, and then select the times that must apply. Next, you must select which vehicles or fleet groups this schedule will apply to. Finish by clicking the green 'Save' button. The timetable has now been created and is valid for the selected cars and/or fleet groups.