You can create more fields than what Mileage Book has by default. So if you are missing or simply want to expand your Mileage Book setup with a field that is specific to your organization, simply create your own field and then activate it by using it.
Click here to go directly to the "Field Usage" section
Custom Fields Setup
You will find Custom Fields under:
System Setup > Fleet Management > "Custom Fields".
Press "Create" in the top left corner
Define a name for your field group. A field group is just for you to divide your own fields into specific groups/categories and has no final effect on the use of the field.
If necessary, write a help text that should appear next to the field so that everyone in your organization understands how to use the field or what the field is for.
Next, define in "Location of field group" what the field group should cover.
In the right column, you can now create the fields you need.
The field type can be, for example, a Free text field where you can write both numbers and letters or a type where you have to select multiple values in a list.
If you are going to create a field with values in a list, you must start by defining whether the field should be required to be filled in, for example, on a newly created vehicle.
Next, give the field a heading. In the example, "Seat material" is written here
For values in the list, Leather, Plastic and Textile are listed as options in the list.
Press "Save" when all required fields have been filled in for the field type.
You are now finished creating your own field and now you just need to use it where the field should appear in the platform. To use it, just read on in the next section about "Using a field"
Use of field
Do you miss being able to filter on a specific field? Do you want to have history on a given field? Or do you want a field to be included in your booking creations? - then you should use a field.
Start by navigating to System Setup > Fleet Management > "Use of field"
Press "Create" in the top left corner
First, you must define which area the field is currently in. Is it on the vehicle master data? Is it a field that relates to equipment? Or is it a custom field that you would like to use in a specific place?
Next, you must select which field you want to use. If you do not see the field you need, it may be because you have selected the wrong field area before. Alternatively, it may be because you have already created use of the field previously, in which case you simply need to edit the "Use of field" that you already have.
If it is an "Own field" that you have created, select "Own fields" and then select which of your own fields you want to use.
Remember, if you have multilingual users in the platform, your own created fields must be written in English as the platform does not automatically translate your own fields when changing system language.
Example
Here you see two examples of "Custom created fields".
Number of Seats (danish) which is a field for numbers.
Seat material which is a field type "select from list"
The first field is made in order to be able to filter on vehicles based on the number of seats the vehicle has. This may be necessary if you need to quickly find all the mini buses you have available across departments and fleet groups.
The second field is an example that shows how to filter on different values in a list. You can have a check mark in one or more values when you want to filter on it.
